Advantages of using the CertificationCloud©

By using the CertificationCloud© you simplify the management of certificates and policies and in addition increase process stability.

The current situation in your company
The expertise of your company as well as the recognition, quality and utilisability of your products is attested nationally and internationally through various certificates.

The spectrum comprises insurance policies, system certificates i.e. DIN EN ISO 9001, personnel certificates, e.g. to represent the expertise of your welders, as well product certificates which reflect the accreditation your products for use in different areas of application and in different markets. At the same time you monitor the analogue expertise of your suppliers following the Supply Chain and delivery responsibility.

So you do not lose track of the expiry dates or the appropriate applications for re-certification you currently use local spreadsheet programmes or your own databases. Sometimes an additional date monitoring function has been activated in the corresponding programmes. Naturally, you will have saved the most important certificates on your company web-site.

In short:
You have a manual system with many interfaces which results in corresponding manual tasks after the expiry date has been passed.

Precise:
Through your date monitoring you receive the information that a certificate is going to expire and apply for the re-qualification. If this is the case the following steps follow:

1.) Update you monitoring table (tool 1)
2.) Set a new reminder date in you time monitoring programme (tool 2)
3.) Remove the old certificate from your homepage (tool 3)
4.) Add the updated certificate

These four work steps can sometimes not be undertaken by one employee as the competences for using the various tools differ. It is therefore inevitable that dates are forgotten or that not all of the work steps are undertaken consistently and on time. With the ever increasing variety of certificates the process costs increase and the process stability declines – leading to a higher error rate.

What improves by using the CertificationCloud©?
The CertificationCloud© is a use-friendly system with which the complexity and the number of work steps and interfaces are reduced.

Precise:
You are automatically informed through the CertificationCloud© of any expiry dates. You upload the new certificate in the CertificationCloud©. Finished!

Showing the certificate in the internet does not require any additional competence. The time monitoring is automatic. This functionality also includes the automatic removal of certificates that have expired from your company homepage.

The complexity of the workflow is significantly reduced. The risk of misunderstandings caused by a wrong presentation of your company’s expertise in the internet is eliminated. You save costs with increased process stability and professionalism.

How does the CertificationCloud© assist your customers, your sales department?
The sales team always have to have its eye on the current and worldwide qualification of your products. This is a prerequisite for reacting quickly to the appropriate customer requests. The CertificationCloud© assists you in this case. All certificates which are managed in the CertificationCloud© are available worldwide. A situational single request in the company’s headquarters is no longer possible. In addition, there is the possibility of saving the certificates in the language appropriate to the country. Your local sales team can also deal with the certificates which are not available in the corresponding local language. You increase the trust in the expertise of your company and increase the professionalism of your sales department.

Why should your suppliers use the CertificationCloud©?
In the course of monitoring and assessing suppliers you regularly obtain an overview over the expertise of your suppliers. In this case your employees approach your suppliers and request the current certificates. Why do you not obtain a continuous overview and let yourself be informed automatically of possible of changes in the status of the certificates of your suppliers? Warum verschaffen Sie sich nicht kontinuierlich den Überblick und lassen sich automatisiert über etwaige Statusänderungen bei den Zertifikaten Ihrer Lieferanten informieren?

Precise:
You agree to use the CertificationCloud© with your suppliers and you discuss the certificates which are relevant for the mutual, successful business activities. You then stipulate whether and when you want to be informed about changes in the status of the appropriate certificates. Your suppliers save their certificates in the CertificationCloud©.

From this moment your employees save time and it is 100% guaranteed that you will be informed on time when certificates from your suppliers are about to expire. You can act preventative and minimise risks. When required the certificates can be downloaded from the CertificationCloud© and presented to the customers during the course of an audit. Naturally this simplifies the situation for your suppliers. You also save resources as the requests from your employees no longer have to be answered. All participants can access the certificates in the cloud independent of each other. This results in a win-win situation.

And now?
There are many reasons to why you should focus on the CertificationCloud©. Just start by applying for a login or speaking to us so we can find the ideal solution for your company.

We look forward to hearing from you.